Elsted Village Hall

Elsted and Treyford Village Hall Trust

Conflict of Interest Policy

All members of the Elsted Village Hall management committee will strive to avoid any conflict of interest between their role on the committee on one hand and their personal, professional, and business interests on the other. This includes avoiding actual conflicts of interest as well as the perception of conflicts of interest.

The purposes of this policy is to protect the integrity of the Elsted Village Hall management

committee’s decision-making process so as to enable users, hirers and the local population to have confidence in their integrity.

Examples of conflicts of interest include:

1  A committee member who is a regular user who must decide whether fees from users

should be increased.

2  A committee member who is also on the committee of another organisation that is

competing for the same funding.

3  A committee member who has interests in a business that may be awarded a contract to

do work or provide services to the Village Hall.

Upon appointment each committee member will make a full, written disclosure of interests, such as relationships, and posts held, that could potentially result in a conflict of interest. This written disclosure will be kept on file and updated as appropriate. 

In the course of meetings, committee members will disclose any interests in a transaction or decision where there may be a conflict between the organisations best interests and the committee member’s best interests or a conflict between the best interests of two organisations that the committee member is involved with. After such a disclosure, the committee member may be asked to leave the room for the discussion and may not be able to take part in the decision depending on the judgement of the other committee members present at the time.

Any such disclosure and the subsequent actions taken will be noted in the minutes.